PlanTrips product guide
Build a day-by-day itinerary your group can actually review
A useful itinerary is not a long list of places. It makes the order of a day, the decisions that still need confirmation, and the links each traveller needs easy to inspect. This guide explains the planning workflow supported by PlanTrips; it is not travel, safety, visa or booking advice.
Written by PlanTrips product documentation · Last reviewed 18 July 2026 · Questions: contact@plantrips.app
1. Start with a day purpose, not a pile of stops
Create the trip first, then give every day a short purpose such as arrival and check-in, museum area, family visit, or travel home. Add only the first anchor item you can explain: a flight, accommodation check-in, booked activity, or meeting point. This makes it clear what the rest of the day needs to work around.
When an idea is still optional, say so in the item note. A draft should help the group decide; it should never imply that transport, opening hours, tickets or reservations are confirmed when they are not.
2. Put timing and links beside the relevant item
For each stop, record a start time only when it helps the group sequence the day. Use the note for context such as “confirm two days before” or “leave after luggage drop-off”. Add a map, official venue page, reservation page or booking reference as a labelled link on that item instead of hiding it in a general chat thread.
Before travelling, open every important link again. PlanTrips stores the link you add; it does not verify availability, prices, opening hours, reservation status or third-party content for you.
3. Share a reviewed version, not your private workspace
A share link is useful when everyone needs one read-only source of truth. Review the trip title, destination, summary, day items, names and notes before sharing it. Remove private conversations, personal identifiers and information that a wider group does not need. Keep changes in the owner's trip workspace, then share the updated itinerary when the group is ready to review it.
A public itinerary is a communication aid. It does not create a booking, collect payment, or replace a traveller's own checks with airlines, accommodation providers, venues or authorities.
Review checklist before you send the link
- Each day has a purpose, a realistic starting point and an order that can be understood without private chat history.
- Every time-sensitive stop is clearly marked for later confirmation instead of being presented as a guaranteed opening time or reservation.
- Links are labelled by what they open, such as a map, booking reference or official venue page.
- The public share link has been reviewed for names, private notes and details that should not be shared outside the group.